Turn ProLaw data into faster billing

ProLaw already holds all of it — matters, contacts, journals, time, billing, financials. The question was never whether the data exists. It's how long it takes the firm to act on it.

In most firms the honest answer is: too long. Prebills assembled by hand. Client-specific billing requirements applied from memory. Statements emailed one at a time. A/R notices sent whenever someone has a spare afternoon. Financial questions answered by exporting to a spreadsheet and hoping the export was current.

Zebraworks integrates directly with ProLaw and automates that layer: queue-driven billing workflow, drill-down financial visibility inside ProLaw itself, and scanning that files documents where they belong without anyone re-keying anything.

What the integration changes

Firms running Zebraworks alongside ProLaw generally see:

• Fewer days in the billing cycle
• Workflow-driven client communication in place of manual, one-off emails
• Aged A/R surfaced and worked systematically rather than opportunistically
• Scanning from any device straight to matters, contacts, and journals
• Cost recovery and analytics tied directly to the firm's financial data

None of it requires a conversion. ProLaw stays the system of record.

Billing that moves on its own

BillingQ brings automated Queues workflow to bill preparation and delivery. Workflows are defined at the firm, billing attorney, and client/matter level, so each client's billing requirements are applied automatically instead of remembered by whoever happens to be preparing the bill.

The same workflow handles bills, A/R notices, and trust replenishment requests, with email templates sent automatically or routed through an approval or delegate step first.

The receivables effect is usually where firms notice it first. A/R notices that used to depend on someone finding time go out on schedule instead, surfacing balances that would otherwise age quietly — one firm collected $150,000 in "found money" within two months of implementation, on invoices reaching back to 2019.

A 360° view, inside ProLaw

DataQ syncs with ProLaw to build a data warehouse behind an interactive, drill-down interface — a 360° view of financial information for attorneys and staff, presented within ProLaw rather than in a separate reporting tool nobody opens.

Security determines who sees what, so a billing attorney's view and a firm administrator's view can differ without maintaining two systems to produce them.

Answering "why is this matter behind" stops being a spreadsheet exercise.

Documents that file themselves

ScanQ attaches images directly to matters, contacts, and journals in ProLaw, whether the scan comes from a multi-function device, a home scanner, or a phone. No intermediate folder, no re-keying to associate a document with the right matter.

CostQ handles cost recovery and analytics, tracking work done on a client's behalf so recoverable costs get captured while they are still recoverable.

Why it works with ProLaw rather than around it

Automating repetitive manual tasks frees staff for higher-value work, and it brings billing attorneys into the process more effectively rather than routing around them.

Workflows are customizable at every level that matters — firm, billing attorney, client, matter — including email templates that go out automatically or pass through an approval chain.

Integration is direct. There is no complicated conversion and no duplicate data entry; information updates automatically between the systems.

ProLaw already holds the answers. Zebraworks makes them arrive sooner — and act on themselves along the way.