Take days out of your Aderant billing cycle

Ask a firm how long its billing cycle takes and you'll get a number. Ask why it takes that long and you'll get a list of people.

That's the tell. Aderant handles the accounting reliably; what stretches the cycle is everything wrapped around it — prebills routed by hand, client billing requirements applied from memory, statements sent one at a time, A/R follow-up competing with everything else on someone's desk. The work is real. Almost none of it requires judgment.

Zebraworks integrates directly with Aderant and moves that work into automated queues. Same system of record, same data — materially fewer days between the work being done and the cash arriving.

What the integration changes

Firms running Zebraworks alongside Aderant generally see:

• Fewer days in the billing cycle
• Workflow-driven client communication in place of manual, one-off emails
• Aged A/R surfaced and worked systematically rather than opportunistically
• Scanning from any device routed straight into Aderant Total Office
• Cost recovery and analytics tied directly to the firm's financial data

No conversion, no parallel system. Aderant stays exactly where it is.

15–25% out of the billing cycle

BillingQ brings automated Queues workflow to bill preparation and delivery, reducing billing cycle time by 15–25%. On a firm billing monthly, that is measured in days, not hours.

Workflows are defined at the firm, billing attorney, client, and matter level, so each client's requirements get applied automatically rather than remembered. The same workflow covers bills, A/R notices, and trust replenishment requests, with email templates sent automatically or routed through an approval or delegate step first.

The receivables side compounds. A/R notices that used to wait for someone to find time go out on schedule, surfacing balances that would otherwise age quietly — one firm collected $150,000 in "found money" within two months of implementation, on invoices reaching back to 2019.

Payments that don't undo the gains

A faster bill only helps if paying it is easy.

PayQ is a merchant account built specifically for law firms, handling credit card and ACH payments online. It treats both equally rather than steering clients toward the costlier rail, at lower cost and with pricing a firm can actually explain to its clients.

Documents and costs that land in Aderant

ScanQ routes captured documents into Aderant Total Office, whether the scan comes from a multi-function device, a desktop scanner, or a home scanner. The document arrives where it belongs without anyone filing it a second time.

CostQ tracks tasks handled on clients' behalf — printing, scanning, and similar — and ties them into Aderant automatically, so recoverable costs get captured while they are still recoverable.

Why it works with Aderant rather than around it

Automating repetitive manual tasks frees staff for higher-value work, and it brings billing attorneys into the process more effectively rather than routing around them.

Workflows are customizable at every level that matters — firm, billing attorney, client, matter — including email templates that go out automatically or pass through an approval chain.

Integration is direct. There is no complicated conversion and no duplicate data entry; information updates automatically between the systems.

The firm already does this work. Aderant already holds the result. Zebraworks removes the waiting in between.